Compare receiving policies across purchase orders.
Read the on-order, on-container and received percentages together.
Open the order that needs investigation before changing its receiving state.
Actual Pro-A-Motors interface captures. Private identities and contact details are covered or outside the crop; screen data has not been replaced.
What improved
Separate ordered, shipped and received quantities.
The business problem
A confirmed purchase order does not say whether the goods are still with the supplier, already on a container, or in the warehouse. Old zero-quantity lines also made the outstanding workload harder to interpret.
What we changed
Receiving classifications, a quantity-weighted supply split and guarded stale-line cleanup make outstanding purchase work clearer.
What the team can do now
Buyers can separate supply follow-up from receiving work and explain why an order is still open.
Read the actual screen / Existing purchase order
One order can be fully on a container and still not received.
The real list includes order 1841 with On Container status and a mix of 0% on order, 100% on container and 0% received.
On order
0%
On container
100%
Received
0%
Meaning
Inbound, not received
What the screen shows
The receiving list keeps container coverage beside receiving policy and billing status. These are separate decisions.
What the team does next
Follow the inbound shipment rather than treating the confirmed PO as warehouse stock.
What the next team receives
Receiving retains the next physical step while purchasing can see that the outstanding quantity is already on a container.
How the work moves
Follow the work from one decision to the next.
01
Classify the receiving policy
Distinguish standard stock receipts, manual confirmation and purchases that require no warehouse receipt.
02
Read the supply mix
Compare the scheduled percentages still on order, on active containers and already received.
03
Investigate unfinished work
Filter outstanding orders by container coverage and inspect the lines behind a receiving status.
04
Close only eligible leftovers
The cleanup considers zero-quantity age and active operational commitments before closing stale lines.
Built, used, refined
How the workflow improved over time.
Receiving policies and stale-line cleanup
Added explicit receiving classifications and guarded cleanup of old zero-quantity purchase lines.
The receiving mix became visible
Added a scheduled quantity-weighted split between on-order, on-container and received stock.
About these dates
Dates identify recorded implementation changes, not claimed rollout dates or measured results. Reviewed revisions: 678087c, 4f42431.
The receiving mix is scheduled data. It is not a promise of a real-time warehouse refresh.
Not every purchase is a stock receipt
Manual and no-receipt policies stay distinct from fully received stock.
Zero quantity does not erase commitments
Active moves, invoice lines, container allocations and reserve-call commitments can keep a stale line out of automatic cleanup.
Existing records are shown as captured. Private identities are covered or outside the crop. No business records were changed for this collection. Implementation history supports behavior beyond the visible screen; a still image is not an end-to-end test or a measured productivity result.
Built on Captivea CAP modules and Odoo. This case describes the subsequent Pro-A-Motors extensions and refinements recorded in the reviewed repository; it does not attribute the original CAP implementation to Toro.
